Offices Booking Enquiry Form

Booking Form

This form needs at least 3 working days to be processed. If you want to make an urgent booking, then please phone 07946 059637

Start up businesses who have booked the office rooms at least one hour a week for a 12 week period, will receive a 50% discount for the first 3 months, 25% discount for the next consecutive 3 months and will revert to the full rate after the end of the 6 months start up period. Continued use of the offices by Start Up companies will be reviewed at this point.

(Day rates for Start-up would be the discount hourly rate multiplied by 5)

I have read and agreed to the booking conditions below and on the website. I am 18 years of age or older and I understand that the booking is a legally binding agreement.

Please type your name as an electronic signature and email to helen.tate@boveytracey.gov.uk

Signed__________________________ Date__________

If you prefer you may print the form and return to us at the Riverside Community Centre. (Please ask us for a form if you don’t have access to a printer.)

Additional Booking Information

Payment - Payment is by invoice using BACS.

In case of cancellation or amendment after a booking is accepted, and within 30 days of the hire period, full payment for the original duration of accepted bookings will be required. This is to cover ‘lost opportunity’ costs for bookings that might have been taken for that period.

Exceptions will be applied at the managers discretion, especially where the hirer has given as much cancellation notice as possible due to extenuating circumstances.

Fire precautions - Locate fire extinguishers and note where fire exits are. 

Kitchen - Please leave all heated water on.

PLEASE CLEAN and TIDY AFTER USE. 

Those under 16 years of age are not permitted to access the kitchen area.

Parking - There is ample parking next to the Community Centre. This is managed by Teignbridge District Council. Their terms and conditions must be adhered to. Payment can be made using the Ticket Machines or by the identified parking app.

Breakages - Please note all damage, breakage and theft of any property and property of other Community Centre users must be paid for and will be included in your bill or deducted from your deposit. The facilities are regularly inspected.  

Refuse - Please tidy after use and place recycling and full rubbish sacks inside the wheelie bins - or even better, take your rubbish home with you!

GDPR - Booking forms are kept for three months after hire, then are destroyed. Personal data from individuals making bookings is held securely, and only used for the purposes of making hall bookings.

Toilets - The premises have accessible toilet facilities. 

Smoking in the Community Centre is not permitted. 

Please leave the Community Centre Offices as you would wish to find them - thank you.

Safeguarding

Bovey Tracey Town Council takes its statutory safeguarding duties for children/young people¹ and adults at risk² seriously and we expect organisations and individuals hiring town council properties and facilities to do the same. If your hiring of council premises involves children, young people and/or vulnerable adults participating in ‘regulated activity’³ please provide us with a copy of your Safeguarding/Child Protection Policy in addition to the names and DBS numbers of all staff involved with unsupervised face to face work, and all staff who act as an official supervisor (see definitions below).

Definitions: 1 Children/young persons - In England, Northern Ireland and Wales, a child is someone who has not yet reached their 18th birthday. Once they turn 18, they are legally an adult. (source NSPCC 2019) Adult at Risk – 2 An adult at risk, previously known as a vulnerable adult is used to describe anyone aged 18 and over and applies to all adults who have care and support needs and who are experiencing, or are at risk of, abuse or neglect, and are unable to protect themselves. (source Devon and Cornwall Police) 3  Regulated Activity – More than 3 days in a 30-day period or overnight between 2am & 6am with the opportunity for face to face contact with children (source Disclosing and Barring Service) 

You can download the booking terms and conditions by clicking here